Spotable is scaling fast and that means there are a thousand moving parts. Sales is selling. Tech is shipping. Partners are calling. Contractors need onboarding. Suppliers want data. Events are happening. Admin needs to be filed somewhere that is not a post-it. Someone needs to make sure the machine keeps running smoothly.

We are looking for an Operations & Office Hero. The person who connects the dots handles the chaos and keeps the company organized as we scale. If something needs to be done you either own it or make sure it gets owned.

What you will do

You support the founders and sales team with scheduling, follow ups, proposal documents and basic CRM hygiene

You make sure our office at Wintercircus runs smoothly vendor contacts, badges, deliveries, meeting rooms, snacks, supplies

You help with HR admin and onboarding new hires paperwork badges laptops accounts and welcome energy

You assist finance with invoices purchase orders expenses and correct documentation

You help with event logistics for trade shows, partner days and internal team events

You maintain internal tools like Notion, HubSpot, Monday, Dropbox, Google Workspace or similar

You organize partner and customer information so we do not lose things in chaos

You handle inbound emails and calls and make sure questions land with the right person fast

You support the sales and CS teams with basic document prep, quotes formatting and info requests

You coordinate travel and accommodation for events and international growth trips

You take on micro projects when nobody else owns them and prevent bottlenecks before they appear

Who you probably are

You enjoy organizing things and making other people more effective

You like variety your work day is never only one type of task

You are proactive if you see a problem you already started fixing it before asking

You communicate clearly and can follow up without being annoying

You are resourceful you know how to figure things out even if nobody explains it

You are comfortable with basic software tools and can learn new ones fast

You do not get intimidated by messy information you clean it up

You like supporting teams and you take pride in making the engine run

You love working in a scale up where speed chaos and ambition are normal

Tools you might touch

Google Workspace

HubSpot or another CRM

Notion for internal documentation

Slack for communication

Basic finance tools invoices expenses and reimbursements

Canva for simple documents or visuals if needed

Travel and event management tools

Technical wizardry not required just comfort with tools.

Why this role matters

Every startup has a moment where growth accelerates and chaos becomes expensive. The difference between a company that scales and a company that collapses is operations. You make sure Spotable scales. You will build the internal structure that supports sales, CS, product and partnerships as we expand into new countries.

You are the person everyone wonders how we ever lived without.

Apply

Send your CV or LinkedIn to sebastien@spotable.com and tell us why you like making teams run better.

If it looks like a fit we move fast.